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Texas State Autism Conference

Texas State Autism Conference

The 19th annual Texas State Conference on Autism was held in Arlington, Texas. The three day conference drew parents and teachers from all over the state and had an attendance of 2000+. In addition to the over 60 classes of various educational content, the participants were able to visit the various tradeshow merchants, and received a welcome bag complete with program and promotional items.

Coordination Efforts included:
 overall turn-key event management including all logistical aspects of event
 coordinated event sponsorship and underwriting including $5000 first time sponsor
 coordinated all collateral material, including signage, brochures and 50-page event program
 speaker and VIP management including travel, room accommodations, and session needs for 75 speakers
 exhibitor and sponsor communication and management
 budget development and maintenance
 vendor selection and contract negotiations including hotel, audiovisual, printing and transportation
 ordered and assembled attendee bags
 coordinated onsite registration and managed 100 volunteers and staff
 on-site logistics and operations

Clients Comments: “Elias Events worked diligently with us to produce a first rate event. They were given many constraints, including a space that was too small and used their skills to help define the event parameters.” Dina Hinojosa, Education Service Center 2

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Texas Department of Transportation

TxDot Speakers Series

The TxDot Speaker Series was held over a three week period in February 2014. With only a two week lead time, the 25 sessions held in 25 Texas cities proved to be quite a task but our team was up for the challenge.

Coordination, Negotiation and Management efforts included:
 overall turn-key event management including all logistical aspects of event
 development of event website
 collateral material, including signage and event program
 event marketing including media placement in print and radio
 event registration
 speaker management
 vendor selection and coordination
 on-site logistics and operations

“On behalf of Mr. Ron Wilson, Office of Civil Rights (OCR) Director and staff, we would like to thank you for your participation and dedicated service in the 2014 Training Series.  OCR would like to acknowledge your contribution to the success of the 2014 Training Series (Pilot Program).  We look forward to working with you in the future.” Paula Ann Pitifer, Program Specialist

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Department of Labor

TESS Industry Day

The Federal Retirement Investment Board event was a one-day event held in Washington, DC at the Kellogg Conference Center. The event for over 150 attendees included a general meeting session.

Coordination, Negotiation and Management efforts included:

 overall turn-key event management including all logistical aspects of event
 development of event website
 collateral material, including signage and event program
 event marketing
 event registration
 vendor selection and coordination
 on-site logistics and operations

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Department of Defense – Navy

 Obangame Express 

The Obangame Express is a series of 4 days meetings for the US Navy. The July event was held in Paris, France at the Hilton Charles DeGaulle Airport and the September Meeting was held in Dakar, Senegal at the Radisson Blu, Hotel Sofitel, Abidjan and Radisson Blue, Abidjan. 

Coordination, Negotiation and Management efforts included:
 overall turn-key event management including all logistical aspects of event
 site selection and hotel room management
 vendor selection and coordination
 on-site logistics and operations

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Department of Commerce

Afghanistan Spotlight 
The Afghanistan Spotlight Series was a one-day event held in Dubai, UAE for 150 people. The morning general session was followed by a speaker panel and afternoon matchmaking session.  The events were held at the JW Marriott Marquis, the Dusit Thani and the Marriot Deria.

Coordination, Negotiation and Management efforts included:

 overall turn-key event management including all logistical aspects of event
 site selection
 collateral material, including signage and event program
 event registration
 vendor selection and coordination
 on-site logistics and operations
Client Comments: “ Elias Events, LLC did an excellent job of managing all aspects of each event from start to finish, including the timeline in-between events and ensured that our office stayed on track with planning to optimize pricing for future events in Dubai.” Thomas Muenzberg, Department of Commerce

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Army Corps of Engineers

Wilmington District Army Corp of Engineers

   The ACES meeting for the Wilmington District Army Corp of Engineers was a series of four meetings held in Raleigh, Wilmington, Charlotte and Ashville.

Coordination, Negotiation and Management efforts included:

 overall turn-key event management including all logistical aspects of event
 site selection
 collateral material, including signage and event program
 event registration
 vendor selection and coordination including audiovisual components and videography
 on-site logistics and operations

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NOAA – CORAL REEF RESILIENCE

NOAA – CORAL REEF RESILIENCE

The U.S. Coral Reef Task Force is co-chaired by the Department of Commerce and the Department of the Interior, and includes leaders of 12 federal agencies, seven U.S. states and territories, and three freely associated states. The five day event for over 400 attendees was held at the Marriott Harbour Beach Ft. Lauderdale included general sessions, multiple breakout sessions, a tradeshow, two evening receptions and a full day of off site field trips to various reef locations.

Coordination, Negotiation and Management efforts included:

  • negotiated hotel contract for 200 sleeping rooms and all meeting space
  • website design and development
  • graphic design of event logo
  • overall event management of the event
  • vendor selection and contract negotiations
  • event media promotion
  • budget development and maintenance
  • collateral material, including registration materials and signage
  • design and editing of event program
  • coordination of field trips and transportation
  • on-site logistics and operations 
Texas State Autism Conference
Texas Department of Transportation
Department of Labor
Department of Defense – Navy
Department of Commerce
Army Corps of Engineers
NOAA – CORAL REEF RESILIENCE